What is a Sale Deed?
A Sale Deed document is a title deed registration document that outlines the transfer of ownership or rights to a property or asset between two or more parties. It is an essential part of property transactions, such as buying, selling, gifting, or inheriting real estate. The deed document acts as formal evidence of the transaction and legally binds the parties to the terms mentioned in the agreement.
What is a Certified Copy of Sale Deed?
A Certified Copy of Sale Deed is a direct copy (also called Nakal) of the Sale Deed, which has been verified by the concerned authority as being a genuine duplicate of the Sale Deed.
The Certified Copy (CC) of Sale Deed is very useful when considering property for buying, selling, or leasing, but you don’t have access to the original copy. Usually, the owner will not share their copy of the Sale Deed for security reasons. In such cases, the Certified Copy is very useful.
How to download the Certified Copy of Sale Deed online?
The online CC of Sale Deed can be easily downloaded from the Landeed App or Landeed Website. Follow these steps:
1. Download the App from Playstore or the App Store for free.
2. Open the App and select "Andhra Pradesh" from the list.
3. Click on the certified copy on the home page.
4. Enter your Sale deed details - SRO, Registered Document Number and Year. and the click "Get Document".
Finally, select your desired mode of delivery from:
1. Soft Copy: A digitally certified copy from the IGRS AP Portal that the SRO verifies. For mobile CC download.
2. Hard Copy Delivery: A printout of soft copy (CC download) and delivered to your doorstep!
3. True Copy Delivery: A True Copy of Sale Deed is applied at the SRO physically by a Landeed agent. Best used as a legal document proof for loans and other official purposes.
For Sale Deeds registered after 1999, The Certified Copy of Sale Deed can be downloaded online from the Andhra Pradesh Government website or from the Landeed App.
For Sale Deeds Registered before 1999, a True copy can be ordered directly from the Landeed App and get home delivery in 2-4 business days. Otherwise, you can also visit the concerned Registrar or Sub-Registrar Office (R.O or S.R.O) and file an application.
Components of a Sale Deed
Let’s go through all the important components of a Sale Deed in Andhra Pradesh:
Document Number of Sale Deed
This is in the format Number/Year. For example, 9845/2023. You can usually find the document number in the top margin, left margin, or right margin of the first page. If you can’t find it on the first page, it is also mentioned on the second page in the margins
Date of signing
This is the date on which the sale agreement has been signed between the two (or more) parties involved in the property transaction.
Date of registration
The date on which the given document has been registered at the Registrar Office (R.O.) or the Sub-Registrar Office (S.R.O.)
Seller Name & Buyer Name
The buyer and seller, also referred to as vendor (buyer) and vendee (seller) are mentioned along with their representatives at the start of the sale deed.
Presentation of all parties
The presentation section works as an official proof and identifier of all the parties present for the transaction.
- Claimant Name, thumb impression - the Name and thumb impression of the Buyer (Claimant)
- Executant Name, thumb impression - the Name and thumb impression of the Seller (Executant)
- Witness Names, thumb impression - the Name and thumb impression of 2 witnesses
- Biometric authentication stamp - in most states, the sale deeds registered after 2002 require a biometric verification from all the parties involved. We can find this in the Biometric Authentication Stamp available on the Presentation of Parties page.
Stamp Duty Endorsement
The Stamp Duty of registration depends on the type of deed and consideration value. The Stamp Duty is payable to the Registration & Stamps Department as registration fees. The challan generated from the payment of the Stamp Duty is included in the Sale Deed for future reference
Consideration Amount
The amount at which the property is being sold or bought. It is based on this amount that the Stamp Duty or registration fees is calculated.
Schedule of Property
The Schedule of Property contains a detailed description of the property’s layout. It mentions the survey number, plot number, house no., and door no. of the land to which the property belongs.
It also includes the village name, mandal name, and district name of the property’s land.
The area of the property, along with any additional amenities (like car parking area, common area, etc) are also mentioned in the schedule of the property.
The schedule of the property also mentions the adjacent properties on the North, South, East, and West of the property
Registration Plan/Layout
Layout plan of the propertyA diagram of the property, with compass directions to indicate the North/South/East/West directions, is also present.
Old Sale Deeds (before 1999)
Old Sale Deed
All the components mentioned above are also available in older sale deeds. Many of the older sale deeds, for example, the ones drafted in the 1950s or 1960s have the components written in handwritten format and not in typed letters. Also, they may be written in the regional language. These documents are not usually Available on the integrated grievance redressal system (andhra pradesh IGRS)
Similarly, the diagram of the property is also hand-drawn.
Drafting a Sale Deed
While drafting a Sale Deed, keep in mind to include all the components required for a Sale Deed (mentioned above).
Make sure to check for spelling mistakes and data entry errors. Once registered, it is very difficult to make changes to the document.
While the components mentioned above are required in all Sale Deeds, many properties might require additional details. For example, in the case of agricultural lands, different proof documents might be required. Also, when registering a flat or apartment, the schedule of the entire land might be mentioned.
Always consult a professional document writer to draft the Sale Deed, and get it verified from a reputed lawyer before proceeding with the transaction.
Important Considerations in a Sale Deed
Always remember that checking the authenticity of the property is your responsibility. While you can get a property registered, you may face issues later on if you ignore the following:
Is the Seller the Rightful Owner of the Property?
In the case of inherited properties, you should always check whether the property has been conclusively inherited by the seller. Many times, other family members of the seller might still have some claims on the property.
Is the property on Prohibited Lands?
Certain areas are marked as prohibited for sale, development, or other activities by the government. Even if you get the property registered in your favor now, you will face legal issues later on. Always check the latest government records for Prohibited Lands before registering a property.
Is the property under litigation?
If the property is under dispute or other litigation, you must avoid registering the property.
Remember that all these considerations should be done by you when buying or leasing the property. The Registrar/Sub-Registrar Office will not always check for these details because it doesn’t fall under their roles & responsibilities.
To be fully sure and get peace of mind, ensure that you get a detailed legal opinion and property report by experienced lawyers which takes into account the Encumbrance Certificate (EC), Sale Deeds, Inheritance Documents (Wills), and other relevant documents.
What is IGRS Andhra Pradesh?
IGRS Andhra Pradesh - "Integrated grievance redressal system" is an online portal by the Andhra Pradesh State Government REGISTRATION & STAMPS DEPARTMENT to make land and property records accessible to the public.
I don't know my document number. How to get my document?
If you don't know your document number, you can seek a phone consultation in the Landeed App. Landeed experts take some basic details like Village Name, Survey number or plot number and search for your records through an encumbrance certificate (igrs ap ec search) and procure the document for you.
Summary
The Sale Deed of any property is one of the most important documents. It is used for property ownership verification, but one must always use professional support before making any transactions. There are many components in a Sale Deed and each should be in the correct format when drafting a Sale Deed.
Landeed is India’s Fastest Online Document Search for any property documents. You can get documents across 20+ states in India. Landeed is used by more than 10 lakh Indians to secure their property documents online.
For Andhra Pradesh documents, use the Landeed app to download encumbrance certificate ap, download online cc, order Market Value, and List of Prohibited Lands.
